Procure to pay (P2P) Data Flow Cycle

Transaction:

1^st step: create purchase Requisition

Path:- see below screen (left)

Provide the item and quantity and need by date then save (Requisition number will generate)

Then click on Approve tab and following screen will appear

Then convert this requisition to PO through auto create. See the below screen

Remove the buyer name and provide requisition number and click on find tab

Tick on requisition and click on automatic tab and below screen will appear.

Provide the supplier name

Then click on create tab .It will automatically create a PO on behalf of that Requisition.

Step 2 : Creation of PO

Above screen is the PO. Click on shipment tab and below screen will appear

Here provide match approval Level as

2way = PO Quantity vs. Invoice Quantity

 3way = Po Quantity vs. Receipt Quantity vs. Invoice Quantity

4way = PO Quantity vs. Receipt Quantity vs. Invoice Quantity vs. Inspection Quantity

 
Then click on Receiving controls tab

Provide Receipt routing as direct delivery, Inspection required and Standard receipt which one required for the client.

Then click on Distribution and provide the PO charge account if it is not picking from Item else organization set up.

Click on Term tab on Po screen and provide Pay on = Receipt for transacting ERS invoice creation.

Now the PO has created completely.

Then click on approve tab

Click on OK .Here if the PO approval is required for more than one person then click on forward the approval path to concern person otherwise else.

Now you see the status on PO is showing Approve which was Status as Incomplete.

Step 3 : Creation of Receipt

Path:- See the below screen

Provide the PO number and click on find tab

Here provide details of shipment if client required to capture the info.

Tick on Receipt and Save. Click on Header tab You can see the receipt number generated.

Step 4: Receiving Transaction summary

Provide the Po else Receipt number and click on find ,the above screen will appear.See the routing is showing Inspection required.

Step 5: Receiving Transaction

Provide the PO Number and click on find tab.

Tick the receipt to inspect and Click on inspect

Then run the request to make the Receipt in to Auto invoice.

Provide the receipt number and submit request. Go to request and view the invoice number generated.

Take that Invoice number and go to payable invoice screen

Click on find button and provide ERS%invoice number% and find

Then validate the same invoice by clicking on Action tab.

Then Create Accounting the same invoice by clicking on Action tab.

Draft = It will impact to only sub ledger tables neither GL table. Any time we want we can delete this entry and we can change and post to GL.

Final = It will impact to GL table but without post.

Final Post = It will impact to GL table and post.

Step 6 : Make Payment

Then pay in full the same invoice by clicking on Action tab.

Below screen will appear.

Provide the payment method and payment process profile and save.

Then Create Accounting the same Payment by clicking on Action tab.

See the below screen for sub ledger level entry

Once we will run create accounting these request will run to impact the GL balances.

Then Go to GL responsibility => Journal

Once it will come to GL balance then It will reflect in Trial balance.